1-    Who is behind CIRS-LAS?

Currently, institutes of university clinics as well as other public and private institutions in the fields of animal laboratory science and veterinary medicine are involved in this project.

2-    What is the aim of CIRS-LAS?

CIRS-LAS is an instrument for the reduction of the number of test animals and the refinement of experimental studies and treatment safety – it therefore represents an important factor in the continuing work towards the successful establishment of the 3R principles.

3-    Who can report an incident?

Everyone has the possibility to write incident reports, even non-registered users.

The reporting person (physician, scientist, nurse, technical or otherwise involved personnel) fills out an online form anonymously, describing the incident and is already able to suggest possible solutions to prevent a recurrence of the critical incident.

4-    How can I report an incident?

You can report an incident by clicking ‘Report incident’ in the menu.
After filling the applicable information in the form, enter the capture and click on ‘Submit’.

a-    If a mandatory information is missing, the message “Validation errors occurred. Please confirm the fields and submit it again“ will appeared.
“Please fill in the required field” will appear next to the missing information. After adding the missing information you have to type in the capture again.

b-    “Your message was sent successfully. Thanks.“ appeared when your report is sent.

5-    What happens after I have reported an incident?

The report is sent anonymously to our team. All incident reports will be reviewed on the basis of their neutrality before publication in the member area.

The incidents are made available to other users to give them a chance to learn from these critical incidents and to add their own input and ideas. Furthermore, the incidents will be evaluated by experts of the CIRS-LAS (for example veterinary specialists, educational mentors), who will suggest possible solutions for the case as well.
The network is going to regularly present and assess the reported incidents at national and international symposia, which will allow the issues to be discussed by a diverse group of scientific peers.

5.1 Transfer of personal data in connection with a case report

The transmission of your personal data (surname, first name, professional email, place of employment) is optional and in the first step done by filling in the appropriate fields in the case report form (paragraph: Reporting Person Information). Your data will be transmitted in encrypted form, stored offline and are subject to the strictest care in accordance with the EU-DSGVO guidelines (www.dsgvo-gesetz.de). After successful transmission you will receive an autoresponder email asking you to confirm or revoke the storage of your data. If the autoresponder is not returned, returned without specification or revocation, your personal data will be irrevocably deleted after 7 days.

Even after confirmation of your consent to the storage of your personal data by returning the autoresponder, no order processing or transfer to third parties will take place without explicit inquiry and conclusion of a contract for order processing (www.dsgvo-gesetz.de/themen/auftragsverarbeitung).

5.1.1- Explanation of the choices regarding the purpose of the transfer of your personal data related to the case

(A) – Co-authorship for scientific publication
If a sufficiently large number of reported cases are reported, the empirical processing and publication of the case-related data is carried out in the form of a review of the population of all reported cases. Option (A) offers you the possibility of non case-related co-authorship.

(B) – Advanced training points
Option (B) is the possibility to have your active participation in the error database CIRS-LAS credited with one training point, e.g. by writing a case report that has been included in the database. This proof is valid in the context of the regular advanced training according to current animal protection law.

(C) – Discussion/scientific exchange
Your case will help other people working in the field of laboratory animal science to avoid mistakes or to optimize processes and procedures in animal experimentation. Personal dialogue and scientific exchange is particularly valuable here in order to efficiently implement the 3Rs principle in laboratory animal science practice. With option (C), we can forward inquiries from other users registered with CIRS-LAS to you and, if desired, enable direct contact.

!!! With all 3 options your case report remains anonymous on CIRS-LAS.de !!!

6-    Who can read and comment the incident?

While everyone is able to report incidents, only registered users are able to read and comment on other incident reports.

7-    How do I become a CIRS-LAS user?

To become an user you can:
a-    Either click on “Register” in the “Login status” area.
b-    or click on “Login” in the main menu.
You will then be asked whether you are a “New user?”. Click this button to register.

Both possibilities will bring you on the “New user registration” page, where you will have to enter your data before clicking on the “Register” button.

After filling in your data and clicking on “Register”, your request will be forwarded to our team.